How to Do You Know if a Message Was Received in Dotloop

Using Dotloop at Key and Buy Understanding Review

How to utilise Dotloop at Key Realty including submitting for review, loop set up and folder due dates also as an overview of your local board contact/purchase agreements

Understanding Dotloop Terms

Setting Up Your Loop Templates

How to set up your loop for DUAL AgencySubmitting your Loop Folders for Review

The Review Process

Dotloop Tips To Remember

Cardinal Realty Commission Disbursement Policy

Common Transaction Scenarios and What To Exercise

Dotloop Help & Support (Videos)

• Part i - Getting Started and Business relationship Settings
• Part ii- Loop Creation and Management
• Part 3- Managing the Documents
• Role 4- Finishing up
• Part 5 - Using Dotloop Mobile
• Part half-dozen - Contracts (Local Contract Training)
• FAQ'due south

At Primal Realty we utilise Dotloop to streamline the document submission process and expedite commission payments to our agents. It provides Central Realty the opportunity to spot contract errors, verify Country and Fundamental Realty compliance and to assist our agents from getting caught up in a potential liability issue.

Agreement Dotloop Terms

Loop - An individual loop inside your Dotloop account

Folder - A folder lives inside a loop and only inside loops. You may have multiple folders inside a single loop.

Why do forms say they are optional?

When Dotloop forms are created in the Dotloop templates, nosotros have 2 choices: ane) Optional ii) Required to Submit. We cannot create documents equally 'required to submit' because they would not apply to each deal. We create all forms available in the templates equally 'optional' and provide to the agents the Agent Processing Checklists for listing, sales, and endmost equally a guide for what is required or not required for each stage.

If a required class is not in your binder or if you take boosted information about this deal that you can provide that will assist the Support Squad with processing your loop, delight be sure to add a comment on the Agent Processing Checklist.  This profoundly helps the back up team while they are reviewing documents.

Setting Upwards Your Loop Templates

It's important to call back when setting up a loop that yous use a loop template so that all of the documents and folders you may demand throughout the course of the transaction are available and organized. Proceed in listen that each Listing, Auction and Closing folder each accept a folder checklist that is required to be completed and signed by each agent Before submitting for review.

1. Click Create a Loop
2. Enter the property address as the loop name
3. Click continue and select the list loop or buying loop template.
4. Click continue. You lot may cull to upload a photo of the belongings merely it is not required.
5. Click done. Your loop is now created and you may click on the loop address or the view loop button to continue.

The Listing Loop

Your listing loop will contain iv folders outlined below. Each folder is DUE within 48 Hours subsequently the documents for that specific folder are signed according to the folder checklist.

Listing Processing -  This is where your list understanding and other documents get when you are listing a firm for sale.

Auction Processing - This binder is where the sale documents go when your listing goes under contract.

Closing Folder - This folder contains all of the closing documents after the dwelling has closed such as sale addenda, Inspection Release Forms, Disbursement sheet, copies of the check and the HUD/CD/Settlement Statement, etc.

Misc - This folder is available to keep any documents that are not office of the checklist in the other folders. Items such as a home inspection written report or quotes for the transaction are some examples of items that would be kept in the misc binder.

The Buying Loop

Your list loop will contain 4 folders outlined below. Each folder is DUE inside 48 Hours after the documents for that specific folder are signed co-ordinate to the binder checklist.

Sale Processing - This binder is for the purchase documents for the transaction.

Closing Folder - This folder contains all of the closing documents after the home has closed such every bit sale addenda, Inspection Release Forms, Disbursement sheet, copies of the check and the HUD/CD/Settlement Statement, etc.

Misc - This folder is available to keep any documents that are not function of the checklist in the other folders. Items such as a home inspection report or quotes for the transaction are some examples of items that would be kept in the misc folder.

How to Set Your Loop for Dual Agency

(both sides of the deal)

DO Not Create a separate loop for the buyer

When you are using the listing loop yous volition accept iii (3) folders:  Listing, Sales, and Endmost. Follow these steps below to ready your loop when representing both sides of the transaction/bargain.

1. In the Sales Processing - Listing Folder, add the following required documents for the buyer to sign from the Dotloop Templates:
   1. Consumer Guide
   2. Anti-Fraud Advisory Form
   3. Buyer Advisory
2. Use the Sales Processing checklist to ensure that BOTH BUYER and SELLER accept signed the required documents for all transactions and that the buyer has signed the additional required documents when representing the buyer.

Submitting your Loop Folders for Review

Our goal as a company is to protect the client, amanuensis, and brokerage by overseeing document compliance and to get our agents paid quickly.

When practise I need to submit my folders? ⏰

Submit for review listing, sales, and endmost folders within48 hours of completion.

Practise non look to submit a listing and/or sales folders until the closing.  Submitting all folders at the fourth dimension of endmost could delay payment and reduces the hazard of obtaining compliant documents.

Tips for submitting your folders

• Proofread your documents for accuracy and utilize the checklist to make up one's mind the required documents prior to submission.
• Add a Dotloop message or a notation on the checklist of any exceptions or comments.  Please note that the messenger feature of Dotloop is merely used for outgoing communication from our compliance team to you lot the agent.  For help with your questions, reach out to your regional helpline to contact your local manager.

The Review Process

Sales & Listing Folders

• If a correction is needed, we volition approve the sales and/or List binder pending the correction. Do NOT resubmit for review. Your Sales and/or List folder should only be submitted ONE time.
• Ensure you upload the corrected documents to your sales and/or listing folders that were requested if your folder was returned pending corrections prior to submitting your endmost folder.
• Information technology is your obligation equally a licensee to provide the brokerage with a complete and compliant file.  Eastward & O may not comprehend damages if the agent-provided documents are not compliant.

• Again, practice Not resubmit the corrected folder for review.  Nosotros are counting on you lot as professionals to ensure that corrections are made in a timely manner, prior to closing.

Closing Folder

• Ensure you lot have uploaded any missing or incorrect sales and listing documents before submitting your closing binder for review. This is when the compliance team will recheck your sales and/or listing folders for the requested corrections.
• If your closing folder is returned, make the necessary corrections and re-submit for review. The closing folder is the only folder you may submit for review more than one time.

What order folders are reviewed in?

At that place is a sure gild in which folders are reviewed.  Each day, closing folders are reviewed first for those loops that accept a compliant and approved listing folder (if applicable) and a sales folder.   Go along in mind, we cannot process and approve your closing folder if your sales and or listing folders have not yet been approved.  Afterwards endmost folders are approved and the committee payout process has been completed, we will and so review sales folders in the review queue and lastly listing folders. Please note that it may take ii-3 days for your listing folder to be reviewed. Y'all do not need to resubmit your listing folder.

Recap of the order in which folders are reviewed:

• Closing Folders with approved sales and if applicable, listing folders
• Sales Foldersin the order of submission
• Listing Folders(Information technology may have ii-3 days for your listing folder to exist reviewed, don't worry, nosotros will review your list folders )

What Labels to use when submitting for review

When yous are fix to submit a folder for review Dotloop volition inquire you lot the folder type and give you a list of options from a drop-down menu. Hither are folder types explained and when to apply:

Listing - Only for the Listing Processing Binder

BUYING - Auction Processing (Listing or Buying Side) and Endmost Processing (Listing or Ownership Side)

List Processing - (If Applicative) List folders are reviewed as time permits depending on the volume of endmost and sales folders that need to exist reviewed.

Sales Processing - If you are on the listing or buying side of the auction, your sales folder will need to be reviewed before your closing folder tin be candy.

Closing Folder - This is the final folder to exist reviewed. Your sales (and if applicable, Listing) folder must exist reviewed before your closing folder can exist reviewed and canonical.

File Bombing - A term used when all folders are submitted on the same mean solar day. This will cause delays in the amanuensis getting paid for their closed sale. It likewise creates issues for the amanuensis trying to go signatures from clients after the auction has closed.

What happens when you submit your endmost folder late

• Your Endmost Folder volition be processed no later than the adjacent business solar day later on information technology is submitted for review OR Inside 3 Business organization DAYS OF REVIEW OF YOUR SALES Folder AND (if applicative) LISTING Binder.
• For example, if you submit your Sales Folder and your Closing Folder for review on the same twenty-four hour period, your Closing Folder may non exist processed for 3 business organization days.
• The commission ACH transfer will exist initiated once ALL required folders are reviewed and compliant.
• To ensure your committee payments are non delayed, please submit your completed Listing and Sales Folders within 48 hours of having a completed file/folder.
• If yous take any questions, delight contact your regional manager direct.

Our goal as a company is to protect the client, agent, and brokerage by overseeing document compliance and to become our agents paid chop-chop.

Dotloop Tips To Think

• Listing documents are only to exist submitted under "Listing" for review

• Sales and Closing docs are only to exist submitted under "Buying" for review (even if information technology was your listing)

• Make sure your folders are named properly:  Listing, Sales Processing - buying side  or  Sales Processing - listing side, Endmost

• You lot will accept up to 3 folders in your loop that will be individually submitted for review

• You lot may have a Miscellaneous folder for boosted documents that are not required to be submitted for review:  ie. Lead-Based Paint Brochure, Home Warranty Brochure

• Add a office to people in your loop, specially yourself:  either buying agent or the listing agent

• The Agent Processing Checklist must be completed and signed for each folder earlier submitting for review

• The Disbursement Grade is required to exist fully completed and in your closing binder, signed by all agents receiving commission on your side of the deal.

• Do Non add together the task checklists.  Only Admin. adds those for processing

• Review your file prior to submitting it for review.  It should exist complete and compliant.

• Ever add a Dotloop message to the Admin when submitting a folder for review to explain any unique circumstances/paperwork, etc.

• The Authoritative staff does not meet Dotloop messages unless nosotros are actively reviewing a folder.  If you take a question, only email it to your regional manager.

Key Realty Commission Disbursement Policy

When the Endmost Department receives via Dotloop:

• A binder that is compliant with State license law regulations and Cardinal Realty'southward policies
• The funds have been deposited and posted within Central Realty's commission account and, if the commission has not been ACHd to the commission business relationship, we besides need a depository financial institution stamped receipt for the committee check eolith.
• Past the terminate of the following business concern day, we will have initiated an ACH deposit of those funds into your account.
• For example, if a folder was submitted on Fri, it will be reviewed no later than Mon and an ACH will be initiated on Monday if the folder(southward) is canonical and compliant.  If a folder was submitted on a Tuesday, it will be processed no subsequently than on Wednesday.
• Key Realty banks with Fifth Third banking company.  When Key Realty initiates an ACH transfer, the effective date is always the following business twenty-four hour period, and credit to your account will depend on your financial institution's processing time.

Common Transaction Scenarios and What To Do

Sale Falls Through - If you represent the seller and the sale falls through post-obit these steps:

1. Add "Terminated" to the front end of the sales folder (ex. Terminated - Sales Processing - Listing Side) This will let you and the Support Squad to know what folder contains the terminated documents.
2. Add your fully executed termination form to the folder and submit for review
3. Create a new sales folder in the loop and load the sale processing documents from the templates department to that folder. Now y'all have a new sales folder to start the next auction in when the listing goes back nether contract.

Tip:  We suggest that you add together the buyer's name to the sales binder proper name to avoid confusion if in that location are multiple terminated deals.

Sale Documents in some other Loop - When you correspond the seller, frequently y'all will receive an offer from another agent and it creates an entirely new loop. Before opening or modifying the documents see this dotloop article on how to merge a loop.

If yous are unable to merge the loops, you can select the documents and copy them to the sales folder in your original loop. Information technology'south of import that your sales folder is located in the same loop as your listing folder when you are on the list side of the transaction. Click here for instructions on how to copy documents to another loop.

Dotloop Assist & Support

If y'all need dotloop assist for "Not-Key Specific Issues" you need to contact Dotloop Support. There are a couple of ways to access this support.

When you log into dotloop, on the top left side of the screen you will come across * NEW DOTLOOP FEATURES! Larn MORE.  Click on the  Acquire MORE link then type in the Search Bar. This should bring upward some articles that explain how to do what you are trying to do.

If you need boosted support, identify your cursor over the Profile Icon (the superlative-right icon). A drop-downward card will appear and the bottom item will be: FOR Aid VISIT TRAINING Heart OR Telephone call: 1 (513) 257-0551 - ID:########. Call the support number and be certain to give them your user ID number. Nosotros are paid subscribers so they will respond your call much more quickly if you enter your user ID.

If you have any questions, please reach out to your director.

Part one- Getting Started and Account Settings

• Customize "my business relationship" settings
• Overview of People and Contacts
• Manage notification settings
• Add your local clan/ board forms to your templates

Part 2- Loop Creation and Management

• Creating first loop- need video
• Using the "search" feature
• Adding People- Create
• Assigning roles- need video
• Managing People
• Share Documents with other Agents
• Elevate and Drib
• How to include a PDF when sharing
• How to Fax Documents
• How to requite others the same level of access
• Make and offer on an existing loop
• Loop views
• Filters and Sorting
• Annal Loop
• Archive a document
• Archive/Delete a Loop
• Using activity log
• Using and managing notifications
• Copying Documents
• Merge Loops
• Submitting for review at Cardinal- need video

Part three- Managing the Documents

• Document editing features- create video
• Adding Documents
• Sharing Documents

Part 4 - Submitting Your Loop for Closing - Get PAID!

Part 5 - Using Dotloop Mobile

• Using the IOS app
• Using the Android app

Part 6 - Local Buy Understanding (Contract) Overview

Please see your region below for a specific overview of your surface area's purchase agreement.

• Ann Arbor (Dennis O'Hare)

  

• Columbus (Aaron Singerman)

  

• Ohio South (Erin Rickman) -Dayton Board of Realtors Contract

  

• Dayton (Erin Rickman) - Columbus Board of Realtors Purchase Agreement

  

• Hillsdale (Dennis O'Hare) - Hillsdale Purchase Understanding

  

• Findlay (Doug Finney) Heartland Purchase Agreement

  

• Jackson (Dennis O'Hare) Jackson Area Association of Realtors

  

• Livonia (Thuy Gimby) Michigan Association of Realtors

  

• Monroe/Downriver (Robin Heath)

  

• Toledo (Phil Navarre) Northwest Ohio Real Estate Information Service

  

• Cincinnati N (Roy Webb) Cincinnati Purchase Understanding Review

  

• Upper Peninsula (Nathan Brabon) Upper Peninsula Purchase Agreement Review

  

• Grand Rapids (Chris Petter) G Rapids Purchase Agreement Review

  

• NE Ohio (Marcy Imperi) Northeast Ohio Purchase Agreement Review

  

• Traverse City (Jennifer Hastings) Traverse City Purchase Agreement Overview

  

• Troy/Rochester (Thuy Gimby) GMAR Purchase Understanding Overview

  

FAQ'due south

• I misspelled someone'due south name or email.  How do I ready it?
• Resending a document
• How Exercise I Change My Proper name, Email, And Password

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Source: https://support.explorekeyrealty.com/using-dotloop-at-key

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